Whatever the reason may be for you moving to a new office, it can be helpful to take a methodical approach when selecting the right space, which includes doing all of the 4 steps outlined below:
- Give yourself ample time to choose the new space
First and foremost, if the decision has been made to move to a new office with the expert help of small movers in Vancouver, BC, it’s important to start the ball rolling as soon as possible, to give everyone involved plenty of time to adjust to any changes.
But that doesn’t mean rushing through everything, and selecting the new office space in particular, is a step not to be hurried. You want to make sure it has everything you need, and that its location is suitable, which leads on to the next step.
- Establish criteria that’s meaningful
When choosing a new office space, it can be helpful to do the following in order to establish a set of clear criteria:
- Talk to employees
Either individually, or in small groups, talk to your employees about their needs in terms of office space. By listening to their ideas or concerns, you should be able to narrow down your search, and find somewhere in which they will all feel comfortable working.
- Write down your observations
Observe how your office employees use the existing space, to help you choose a new office that will function well for them and meet all of their needs.
- Conduct brainstorming sessions
If you’ve got a big whiteboard, use it to brainstorm the office relocation. Write down all of the things that you hope it will help you and the business achieve, as well as any new opportunities that might transpire following the move.
- Review your business objectives
Are you hoping to grow as a business? In which case a new office with enough space to accommodate any expansion could be essential. Or, if your goal is to improve the way in which your business communicates internally, you may want to focus on an improved layout in the new office space. By reviewing the objectives of your business, you can narrow down your search.
- Set a budget that’s realistic
With your priorities well established, it should be much easier to set a budget that covers everything involved in the office move. Don’t forget to assess what will be moving to the new office, what you may need to buy, and to allocate a certain portion of your budget for unexpected costs that may crop up during the process.
- Thoroughly evaluate your options
A checklist summarizing all of the criteria established in the first two steps can be helpful, and although every company’s needs will be different in terms of selecting a new office, you may wish to use the points listed below as a guide:
- Total square footage
- Desired layout
- Potential for renovation
- Fits with budget
- Has enough rooms
- Has collaborative workspaces
- Has private offices
- Location
- Parking
Approaching the finding of a new office space in much the same way as you would any other type of business-related project, helps you to stay focused and make rational decisions. The setting of well-defined objectives and goals is a great start to any office relocation, and once you’ve done this, you can search for experienced office movers in Vancouver to help you put the whole plan into action. With a strategic approach, you can find a new office that will carry your business forward, while offering you and your employees everything they need in order to remain productive.